How to Apply Online

Online Application Process: 4 Steps To Apply

Thank you for applying to Capital IDEA! Our online process will allow you to complete the application from your home computer or smartphone with internet. For anyone without reliable internet access, we have paper packets to mail out, and we’re available to walk you through the steps over the phone. For questions, or to request a paper packet, call our helpline.

Helpline: 512-485-9350 or

1. Get to Know Us

Time needed: 35-45 min.

Before you get started with any paperwork, you need to know more about our program, qualifications, and career choices. We present this information at our CareerUp info sessions. Our live CareerUp info sessions are hosted on Zoom and give you the opportunity to meet an Outreach Team member and ask questions.
CareerUp: Online — Sign Up »

2. Fill Out an Application

Time needed: 15 – 20 min.

You’ll be filling out your application directly in our secure database so that your information is protected at all times. Please note that if you have started an application with us before, your application will be flagged as a duplicate. Don’t worry, just CALL US or EMAIL US to let us know, and we’ll get your application updated. While we’re doing that, you can move on to the next step.
Capital IDEA Application »

3. Upload Documents

Time needed: 30 min – 2 hrs

This step can be a big task for some applicants, depending on how many documents you need to provide. You will see a list of documents below. As you’re going through it, you might have questions — We have answers! Give us a call. We can explain which documents you need and why: CALL US or EMAIL US.

1. The first thing to do is gather your documents from the list below.

2. Next, use your phone to either take pictures (make sure the text is clear), or download an app like the Adobe Scan to turn your documents into digital documents (PDFs). If you need help with Adobe Scan, visit our FAQ: How do I use Adobe Scan?

3. Once you have photos or PDFs, submit your documents using our secure document upload form. You can submit the form more than once, if needed, just be sure to keep track of what you’ve sent so that you’ll know when you’re done. Remember, never send personal documents or information through email. Secure Document Upload »

Documents to Collect:

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Required documents:
  1. For yourself, submit three items: 1. your driver’s license (or other state issued ID), 2. social security card, and 3. birth certificate (or permanent residency card).
  2. For your spouse or partner, submit 2 forms of ID. These can be any of the following: birth certificates, social security cards, passports, driver’s licenses, or state identification cards. Documents from foreign countries are acceptable, but if you have U.S. documents, please submit those.
  3. For each additional child or dependent in your household, submit 2 forms of ID: birth certificate, and social security card.
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  • If you’ve attended college, submit your college transcripts. Unofficial copies are acceptable.
  • If you have not attended college, submit your high school diploma or GED.
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  1. Required: Pay stubs for one month of income for yourself and/or your spouse
  2. Required: Your most recently filed taxes
  3. Required, if applicable: Retirement, SSI, Workman’s Comp, Disability
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Common types of assistance that must be documented, if applicable:
  • Food stamps, AFDC/TANF, Medicaid, Medicare, WIC, unemployment, child support, housing or utility assistance, refugee assistance
  • If a family member or friend is providing you with some financial support, ask for a letters of support. The letter should include their contact info, how much support they are able to give, and should say if that support will continue while you’re in school.
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Types of financial aid that must be documented, if applicable:
  • Education loans, grants (PELL Grant, or SEOG, TPEG), scholarships
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Proof of address and residence.
  • Provide a lease, mortgage statement
  • If you do not have a lease or a mortgage of your own because you are living with friends or family, provide these three things : 1. a letter from the head of household confirming that you live there and stating whether or not you will continue living there while in school. 2. A utility bill showing the head of household’s name and address, and 3. a piece of mail with your name and the same address.
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Types of basic utilities that must be documented:
  • Electricity, gas, phone, and water
  • If you are providing a letter instead of proof of rent or mortgage, you probably are not responsible for utility bills. If that is the case, you only need to provide the one bill and one piece of mail requested in the ‘Housing documents’ section.
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Types of monthly expenses that must be documented if they apply to you:
  • Car payment, car insurance, child care, credit cards, cell phone, cable, internet, monthly rentals of storage, appliances, or furniture, etc.
  • If you don’t have any of these expenses, skip this item.
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  • If you have a criminal record, please submit a copy of your criminal background. You’ll need to get a copy from the DPS.
  • If you do not have a criminal record, skip this item.
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  • If you or your spouse served in the military, please submit a copy of the DD214.
  • If you are a male, U.S. Citizen, who did not serve in the military, please submit proof of selective service registration. You can print that here:
  • If neither applies to you, skip this item.

4. Take an Assessment

Time needed: 30 min.

We’ve invested in a new assessment tool! It’s called The Criteria Online Personality Profile and Aptitude Assessment. It’s not a graded exam so you won’t get pass or fail results. Instead, you’ll get to do some self-discovery and see how your personality and aptitudes align with your career interests. We’ll use your results to guide you in the right direction. Once you’ve finished step 3, you’ll get an email with a link to take your assessment. If you don’t get an email within two to three business days, you can request the link be resent by contacting our helpline: 512-485-9350 or